Know where every work is
On the wall, in the store room or at your second space, every piece is accounted for without walking round to check.
How stock control works →Art Galleries POS · Hong Kong
Best POS Software for Art Galleries in Hong Kong
Give every work a proper one-of-one record, never promise the same piece twice, collect every reserved balance, show artists exactly what they are owed, and keep your best collectors buying.
Made for art galleries in Hong Kong: Octopus, card and cash on every sale, HKD pricing and complete sales records for your accountant.
- One-of-one artwork records
- Provenance notes on every work
- Reservations with deposits
- What each artist is owed
- Live available, reserved & sold
- Collectors on WhatsApp
oil on canvas
Oil on canvas · 60×90 cm By Amina K. · one of one
StatusReserved · balance dueDepositPaid · Peter M.ProvenanceReceived from the artist’s studioExhibitionCurrent show
Illustration · example data
Free setup & product importKeeps selling offlineHKD pricing · Octopus recordedA real person on WhatsApp
What is the best POS software for art galleries in Hong Kong?
EliteTeQ is a strong choice for art galleries in Hong Kong that need every work recorded as the one-of-one piece it is, with its artist, medium, size, edition, price and provenance notes, live available, reserved and sold status on every device, reservations held with a deposit until the balance is paid, what each artist is owed built up from every sale, and collectors saved so you can reach them on WhatsApp, with an offline mode that keeps you selling through an opening night when the network drops. It records Octopus, card and cash against each sale and keeps complete sales records for your accountant.
- Records every work as one of one, with its artist and provenance notes
- Shows what is available, reserved and sold, live, on every device
- Keeps every deposit and balance clear until the work is paid for
- Builds up what each artist is owed from every sale
Everything EliteTeQ does for a gallery
The full list, in one system: what is built for your trade, and everything that keeps stock, money and staff under control.
Built for art galleries
- One-of-one artwork records
- Provenance notes & full history
- Artist balances
- Reservations & deposits
- Live availability
- Collector profiles
- Sales by artist & exhibition
- Staff logins & audit log
Stock, warehouses & branches
- Live stock in every shop, warehouse and branch
- Multiple warehouses and branches in one system
- Stock transfers, confirmed on arrival
- Damages and write-offs recorded with a reason
- Low-stock alerts and barcode scanning
Buying & selling
- Purchases recorded against what arrived
- Purchase returns to suppliers
- Fast sales at the counter, on any device
- Sales returns recorded properly
- Octopus, card and cash recorded on each sale
- Receipts and clean sales records
Staff, roles & control
- Multiple users, each with their own login
- Roles and permissions that limit what each user sees and does
- Audit logs of who changed what, and when
- Sales by staff member and shift
- HRM: staff records in the same system
Product movement
- A movement history for every product
- Every purchase, sale, transfer, return and write-off, in order
- Trace exactly where missing stock went
- Movement by branch, warehouse and date range
- Fast movers and slow movers at a glance
- Know what to reorder and what to stop buying
Accounting, WhatsApp & cloud
- Accounting in the same system as the till
- Profit and margin by product and branch
- WhatsApp to customers and suppliers
- Keeps selling offline when the internet or power drops
- Cloud-based: syncs automatically, every branch on your phone
- Your records in the cloud, not on one shop computer
- One of one, on a till made for many?
- Each painting, sculpture or print is its own record with artist, medium, size, edition, price, provenance notes and status, not one more unit of a product.
- Artist statements worked out by hand?
- Link each work to its artist, and what they are owed builds up as works sell, ready to see and settle when they ask.
- A work reserved, half-paid, then forgotten?
- Reserve it against the collector with a deposit in Octopus, card or cash, and the balance due stays on screen until it is paid.
- Opening night and nobody is sure what is left?
- Status changes the moment a work is reserved or sold, on every device, so no piece is promised to two buyers.
- Collectors kept only in your memory?
- Save what each collector bought and which artists they follow, and tell them on WhatsApp when new work arrives.
- Not sure which artists and shows pay?
- Sales and margin by artist, medium, price range and exhibition, after what artists are owed.
Know your gallery in real time
Everything a gallery owner checks in a day, on one screen.
Today · all branches
Sales todayHK$48,6309 sales · Main 6 · Branch 2 3
Works sold9Opening night leads the week
Reserved, balance due4Send a reminder
Gross margin36%After what artists are owed
Best sellers by medium
Sales by staff
Grace Main4
Peter Main2
Amina Branch 23
- Check today's salesBy exhibition, space and staff member
- Find any workSearch by artist, title or medium
- See what is still availableLive status on every device
- See balances due on reserved worksReservations and deposits list
- Know what each artist is owedArtist balances
- Check a work's historyProduct movement report with provenance notes
- Know which shows paySales and margin by exhibition
- See who to call about new workCollector profiles by artist followed
Everything a gallery runs on
01 / 04
Every work, one of one, with its full story
One-of-one artwork records
Each piece with its artist, title, medium, size, edition, price and status.
Provenance notes & full history
Provenance kept as notes on the record, and every movement from arrival to sale in one report.
02 / 04
Opening night, nothing promised twice
Reservations & deposits
Hold a work for a collector with a deposit, and track the balance until it is paid.
Live availability
Available, reserved and sold, updated on every device the moment it changes.
03 / 04
Artists paid right, shows judged on facts
Artist balances
What each artist is owed builds up from every sale, ready to see and settle.
Sales by artist & exhibition
Sales and margin by artist, medium, price range and show.
04 / 04
Collectors hear first, staff stay accountable
Collector profiles
Purchases, favourite artists and contact details, ready for a WhatsApp message.
Staff logins & audit log
A login and role for each person, and every reservation, sale and price change on record.
Is EliteTeQ the right POS for your gallery?
- Art galleries
- Contemporary galleries
- Artist-run spaces
- Exhibition spaces
- Print and edition galleries
- Sculpture galleries
- Galleries with a shop
- Galleries with more than one space
From a single canvas to a full exhibition
Oil paintings / Acrylics / Watercolours / Limited edition prints / Sculpture / Photography prints / Drawings / Mixed media / Textile art / Art books & cards
What EliteTeQ gives back to your gallery
Every part of EliteTeQ, described by what it does for a gallery.
Every work in, every work back
Record works as they arrive from artists or suppliers, and works returned to the artist leave your stock the same day.
Reordering without overstocking →A clean sale, even on a busy night
Sell a work with its full record on the receipt, and a cancelled sale puts it straight back on the available list.
The sales reports worth running →A damaged frame is on record, not a mystery
Works damaged in handling or transit are recorded with a reason, so you know what it cost and what to raise with the courier or framer.
Where lost stock really goes →Move works to the right wall
Send a piece from the store room or one space to another for a show, with both locations right.
Running several branches and stores →Staff sell, you see the numbers
Staff can reserve and sell, while costs, artist balances and margins stay with you.
Fair rules that stop till fraud →Know who reserved what, and when
Every reservation, sale and price change is tied to a login and a time, so two people never claim the same piece.
Catching shrinkage early →Collectors hear from you first
Tell collectors about new work by the artists they follow, and remind them about balances due, on WhatsApp.
Every work has its full story
Received, hung, moved, reserved, sold or returned to the artist, with provenance notes kept alongside.
Reading stock turnover →Books that keep up with the gallery
Sales, artist balances, purchases and expenses post to your accounts as they happen, with margin by show.
Accounting and ERP in one system →Your team in the same system
Staff records, roles and sales by person sit next to your works and sales, not in a separate file.
Staff, payroll and branches →Your business in your pocket, online or off
Check every branch from your phone, and keep selling through opening night when the network drops. Everything syncs when it returns.
Cloud vs traditional POS →Still running your gallery on stickers and a diary?
The notebook & spreadsheet way
- Works squeezed into a shop till
- Provenance in a folder somewhere
- Red dots and guesswork on opening night
- Deposits noted in a diary
- Artist statements worked out by hand
- Collectors in your memory
- Which shows paid is a feeling
The EliteTeQ way
- One-of-one artwork records
- Provenance notes on the record
- Live status on every device
- Balances tracked until paid
- Artist balances from every sale
- Collector profiles and WhatsApp
- Margin by artist and exhibition
Stop guessing. Start knowing.
Art gallery POS software in Hong Kong
Built for Hong Kong businesses with Dollar (HK$) pricing, Octopus, FPS and wallet payments recorded against each sale, and fast checkout for dense, high-footfall streets and malls.
There is no VAT or sales tax to charge at the till, so the work is speed and accuracy: Octopus taps, FPS transfers and wallet payments all have to reconcile with stock. Rents are high and shops are small, which puts a premium on tight stock control.
A day in a gallery on EliteTeQ
An illustrative day, not a customer story.
Before opening, you check which reserved works still have a balance due and send reminders on WhatsApp.
An artist drops off new work. Each piece is recorded with its medium, size, price and provenance notes, and linked to the artist.
Collectors who follow that artist get a WhatsApp message about the new work.
Two framed prints are moved from the store room to the main wall for tonight, and both locations update.
The opening begins. Grace reserves a canvas with a deposit, and it shows as reserved on every device at once.
Closing. Cash, Octopus and card reconcile against the night's sales.
At home, you see the night's sales by artist and what each artist is now owed.
Up and running in three steps
- 1
Send us your works and artists
A list of the works you hold and the artists you represent is enough, from a spreadsheet or your current records.
- 2
We set it up and import it for free
We load each work with its details, status and provenance notes, link artists, and set up your spaces and each staff login.
- 3
Train your team and open the doors
One short training session, then availability, reservations and artist balances update from the very first sale, online or offline.
Simple pricing
From USD 499 per year
No setup fee. Your product list imported for you.
Every plan includes
- POS and artwork records
- Reservations, deposits and balances
- Artist balances and collector profiles
- Spaces, store room and transfers
- Free setup and import of your works
- Support from a real person on WhatsApp
Questions owners ask us
Not answered here? A real person replies on WhatsApp.
What POS system is best for art galleries in Hong Kong?
The best fit in Hong Kong is POS software that runs your works, artists and collectors, not just payments. EliteTeQ records every work as one of one, shows live status on every device, tracks deposits until the balance is paid, builds up what each artist is owed, prices in HKD and keeps working offline. It records Octopus, card and cash against each sale and keeps complete sales records for your accountant.
Can EliteTeQ handle one-of-one artworks?
Yes. Each work is its own record with artist, title, medium, size, edition, price and status, moving from available to reserved to sold.
Can I keep provenance notes on a work?
Yes. Provenance is kept as notes on the work’s record, and the product movement report shows its full history from the day it arrived to the day it left.
Can I track what each artist is owed?
Yes. Link each work to its artist, and as works sell, what the artist is owed builds up on their balance for you to see and settle at any time.
Can a collector reserve a work with a deposit?
Yes. Reserve the work against the collector with a deposit, and the balance due stays visible until it is paid. Reminders can go out on WhatsApp.
Does availability update during an exhibition?
Yes. Status changes the moment a work is reserved or sold, on every device, so staff never promise the same piece twice.
Can I keep records of my collectors?
Yes. Save each collector’s purchases, favourite artists and contact details, and message them on WhatsApp when new work arrives.
Can customers pay with Octopus?
Yes. EliteTeQ records Octopus, card and cash against each sale, so every payment method is accounted for and reconciles at closing.
Can I manage more than one space or a store room?
Yes. Each space and store room keeps its own record of works. Move a piece between them with a transfer, and see every location in one place.
Does it work offline?
Yes. You keep selling and reserving through power and network cuts, even on opening night, and everything syncs when the connection returns.
Can I see which artists and exhibitions make money?
Yes. Reports show sales and margin by artist, medium, price range and exhibition, after what artists are owed.
Is there support for art galleries in Hong Kong?
Yes. Setup, product import, staff training and day-to-day support for businesses in Hong Kong are done remotely, over WhatsApp, phone and screen-share, so you talk to a real person without waiting for a visit. Prices, payments and tax records are set up for Hong Kong.
How much does art gallery POS software cost in Hong Kong?
EliteTeQ starts from USD 499 per year and scales with your branches, products and users. Setup and importing your product list are free.
Stop guessing. Start knowing.
Bring your list of works to a free demo and see EliteTeQ running a gallery like yours in Hong Kong.
Other industries you might be interested in
Trades close to yours in Hong Kong, each with the problem it sorts out first.
- Fashion and accessoriesJewelry Stores POSCounting the trays by eye?Every piece on its own record
- Hardware, building and homeFurniture Stores POSShowroom says yes, warehouse says no?Showroom & warehouse stock
- Hardware, building and homeHome Decor Stores POSEight colours, and the till knows one?Stock by colour, size & material
- Books, gifts and leisureGift Shops POSEverything rung up as “gift”?Gifts by category & occasion
- Books, gifts and leisureBookshops POS"Do you have it?" and a walk round the shelves?ISBN barcode scanning
- Books, gifts and leisureStationery Stores POSA stock book nobody trusts?Single, pack & carton prices
Tax and compliance facts for art galleries in Hong Kong
EliteTeQ POS calculates tax on every sale and keeps the records you file, and records Octopus, FPS, PayMe, AlipayHK, cards and cash against each sale.
Related guides for Hong Kong
- Tax-compliant POS in Hong Kong
- How customers pay in Hong Kong
- Inventory and stock control
- How to choose a POS in Hong Kong
- EliteTeQ vs Lightspeed POS
- EliteTeQ vs Square POS
- POS glossary: Retail terms
Reviewed by the EliteTeQ team.
· Art Galleries POS in Hong Kong