Know what is in every freezer
Scoops left in every tub, plus cones, cups and toppings, for the cold room and every branch, without lifting a lid.
How stock control works →Ice Cream Shops POS · Kenya
Best POS Software for Ice Cream Shops in Eldoret
Open the next tub before the favourite runs out, charge for every topping and cone, use dairy before it expires, and see what the freezer costs you in waste.
Made for ice cream shops in Eldoret: M-Pesa integrated, KRA eTIMS invoices and KES pricing, with support from people who know the market.
- Tubs tracked by the scoop
- Sizes, flavours & toppings priced
- Cones & cups tracked as supplies
- Batch & expiry on dairy
- Melted stock written off
- Cost per scoop & margin
chocolate
ProductMainBranch 2
Chocolate5 L tub11218
Double Chocolate Chip5 L tub6440
Chocolate Sauce1 L bottle92
↻ Transfer a tub of chocolate to Branch 2 before the afternoon
Illustration · example data
Free setup & product importKeeps selling offlineM-Pesa & KRA eTIMS built inA real person on WhatsApp
What is the best POS software for ice cream shops in Eldoret?
EliteTeQ is a strong choice for ice cream shops in Eldoret that need every tub tracked by the scoop, flavour by flavour, with an alert before the favourite runs out, sizes, flavours, cones and toppings each priced and added on one screen, cones and cups deducted as supplies, batch and expiry dates on dairy, and melted or freezer-damaged stock written off with a reason, with an offline mode that keeps the counter serving when the network drops. It integrates M-Pesa (STK Push and Till Number) and produces KRA eTIMS invoices.
- Tracks every tub by the scoop, with an alert per flavour
- Prices every size, flavour, cone and topping on one screen
- Keeps batch and expiry dates on cream, milk and mixes
- Writes off melted and freezer-damaged stock with a reason
Ice cream shop POS software in Eldoret
Eldoret, in Uasin Gishu County: Kenya's agricultural breadbasket and athletics capital. Trade concentrates in Nairobi and along the Mombasa corridor, with county towns served by traders who restock weekly from the capital. Mobile money reaches further than banking does, so even rural shops settle by phone. Month-end and school-term dates move retail demand more than any promotion.
Everything EliteTeQ does for an ice cream shop
The full list, in one system: what is built for your trade, and everything that keeps stock, money and staff under control.
Built for ice cream shops
- Tubs tracked by the scoop
- Low-stock alerts per flavour
- Sizes, flavours & toppings
- Cones, cups & supplies
- Batch & expiry on dairy
- Cold-storage waste on the record
- Cost per scoop & margin
- Sales by hour, staff & branches
Stock, warehouses & branches
- Live stock in every shop, warehouse and branch
- Multiple warehouses and branches in one system
- Stock transfers, confirmed on arrival
- Damages and write-offs recorded with a reason
- Low-stock alerts and barcode scanning
Buying & selling
- Purchases recorded against what arrived
- Purchase returns to suppliers
- Fast sales at the counter, on any device
- Sales returns recorded properly
- M-Pesa integrated (STK Push and Till Number), plus card and cash
- Receipts and sales records kept for KRA
Staff, roles & control
- Multiple users, each with their own login
- Roles and permissions that limit what each user sees and does
- Audit logs of who changed what, and when
- Sales by staff member and shift
- HRM: staff records in the same system
Product movement
- A movement history for every product
- Every purchase, sale, transfer, return and write-off, in order
- Trace exactly where missing stock went
- Movement by branch, warehouse and date range
- Fast movers and slow movers at a glance
- Know what to reorder and what to stop buying
Accounting, WhatsApp & cloud
- Accounting in the same system as the till
- Profit and margin by product and branch
- WhatsApp to customers and suppliers
- Keeps selling offline when the internet or power drops
- Cloud-based: syncs automatically, every branch on your phone
- Your records in the cloud, not on one shop computer
- The favourite flavour gone by mid-afternoon?
- Each tub is tracked by the scoop, so every serving takes the right amount off stock, with a low-stock alert for each flavour.
- Toppings and cones priced from memory?
- Every size, topping, sauce and cone has its own price and is added on the same screen, so sundaes are charged correctly every time.
- A queue down the street when the sun comes out?
- Size, flavours and toppings on one screen, with M-Pesa, card or cash on the same screen, so the hot-afternoon queue keeps moving.
- Cream past its date at the back of the cold room?
- Dairy is received with its batch and expiry date, so the oldest cream, milk and mix are used first and nothing expired goes into a sundae.
- A freezer fault and nobody counted the loss?
- Melted, refrozen or damaged tubs are written off with a reason, so stock stays true and you see what cold storage costs you.
- No cones on the busiest day?
- Cones, cups and napkins are deducted with every order, with low-stock alerts and supplier orders on WhatsApp.
Know your ice cream shop in real time
Everything an ice cream shop owner checks in a day, on one screen.
Today · all branches
Sales todayKSh486,300384 sales · Main 236 · Branch 2 148
Scoops served712The afternoon is the peak
Written off2 tubsFreezer fault, recorded
Cost per scoop28%Of the selling price, on average
Best sellers
Flavours running low
Mango Sorbet Main14 scoops
Salted Caramel Branch 29 scoops
Strawberry Main22 scoops
- Check today's salesBy product, hour and branch
- See which flavours are lowScoops left per flavour
- Check cones and cupsLow-stock list for supplies
- See what expires soonDairy by batch and expiry date
- See what meltedWrite-offs with a reason
- Know what a scoop costsCost per scoop and margin
- Plan staff for the hot daysSales by hour and day
- Compare branchesBranch comparison
Is EliteTeQ the right POS for your ice cream shop?
- Ice cream parlours
- Gelato shops
- Soft-serve counters
- Frozen yoghurt shops
- Dessert shops
- Ice cream kiosks in shopping centres
- Seaside and park kiosks
- Multi-branch ice cream chains
From the first scoop to the last sundae
Scoops in cups / Cones / Waffle cones / Sundaes / Soft serve / Milkshakes / Sorbets / Toppings & sauces / Take-home tubs / Cold drinks
What EliteTeQ gives back to your ice cream shop
Every part of EliteTeQ, described by what it does for an ice cream shop.
Costs that follow your suppliers
Every delivery updates the cost per scoop, and a tub that arrives soft goes back to the supplier and off their bill.
Reordering without overstocking →Every extra on the bill
Sizes and toppings priced on every order, and a dropped cone remade or refunded properly instead of forgotten.
The sales reports worth running →See what the freezer costs you
Melted tubs and dairy past its date are written off with a reason, and expiry dates warn you before it gets that far.
Selling by expiry (FEFO) →Flavours where the queue is
Send tubs and cones from the main shop to a branch that is running short on a hot day, with both counts right.
Running several branches and stores →Staff scoop, you see the costs
Each person sees what their job needs, and only you see cost per scoop, margins and every branch.
Fair rules that stop till fraud →Every void has a name and a time
Each person has a login, so any gap in the drawer or the freezer is traced to the shift and the person.
Catching shrinkage early →Cream and cones ordered in time
Order dairy, tubs and cones from suppliers and send receipts to customers on WhatsApp.
Every tub accounted for
Received, scooped, transferred, melted or expired: the full story of every tub and carton.
Reading stock turnover →Books that keep up with the summer
Sales, purchases and expenses post to your accounts as they happen, with profit by branch and product.
Accounting and ERP in one system →Your counter team in one place
Staff records, roles and sales by person sit next to your stock and sales, so you staff up for the hot days.
Staff, payroll and branches →Your business in your pocket, online or off
Check every branch from your phone, and keep serving with M-Pesa when the network drops. Everything syncs when it returns.
Cloud vs traditional POS →Still running your ice cream shop by eye?
The notebook & spreadsheet way
- Tubs checked by lifting the lid
- Toppings priced from memory
- Cones run out on a hot day
- Cream found past its date
- Melted tubs quietly thrown away
- No idea what a scoop costs
- Staffing for an average day
The EliteTeQ way
- Scoops left per flavour, live
- Every size and topping priced
- Supplies deducted with every order
- Batch and expiry on dairy
- Cold-storage waste written off with a reason
- Cost per scoop from purchases
- Sales by hour and day
Stop guessing. Start knowing.
Up and running in three steps
- 1
Send us your flavours and menu
Your flavours, sizes, toppings and cones with prices, and the tubs, dairy and supplies you buy.
- 2
We set it up and import it for free
We load your flavours by the scoop, your toppings and supplies, set up batch and expiry on dairy, and create a login for each person.
- 3
Train your team and serve the sunny days
One short training session, then stock by the scoop, supplies, expiry dates and sales by hour update from the very first cone, online or offline.
Simple pricing
From KES 5,000 per month
No setup fee. Your product list imported for you.
Every plan includes
- POS and inventory software
- Stock by the scoop
- Sizes, flavours and toppings priced
- Batch and expiry on dairy
- Free setup and menu import
- Support from a real person on WhatsApp
Questions owners ask us
Not answered here? A real person replies on WhatsApp.
What POS system is best for ice cream shops in Kenya?
The best fit in Kenya is POS software that runs your freezer, toppings and supplies, not just payments. EliteTeQ tracks tubs by the scoop, prices every size and topping, deducts cones and cups, keeps expiry dates on dairy, prices in KES and keeps working offline. It integrates M-Pesa (STK Push and Till Number) and produces KRA eTIMS invoices.
Can EliteTeQ track ice cream by the scoop?
Yes. Each tub is tracked by the scoop, so every serving takes the right amount off stock, with a low-stock alert for each flavour.
Can I price sizes, toppings and cones separately?
Yes. Every size, topping, sauce and cone has its own price and is added to the order on the same screen.
Can it track cones and cups?
Yes. Cones, cups and napkins are tracked as supplies and deducted with every order, with low-stock alerts.
Can it track batch and expiry on dairy?
Yes. Cream, milk and mixes are received with their batch and expiry date, so the oldest stock is used first and you are warned before it expires.
Can I record melted or freezer-damaged stock?
Yes. Melted, refrozen or damaged tubs are written off with a reason, a name and a time, so you see exactly what cold storage costs you.
Can I connect M-Pesa to my POS?
Yes. EliteTeQ integrates M-Pesa STK Push and Till Number, so an M-Pesa payment is matched to the sale it paid for, and cash, card and M-Pesa totals reconcile at closing.
Can I run more than one shop?
Yes. Each branch keeps its own stock and sales, transfers are confirmed on arrival, and you see everything from one account.
Does it work offline?
Yes. You keep serving and printing receipts when the internet or power drops, and everything syncs when the connection returns.
Can I see which flavours make the most money?
Yes. Purchases update the cost of each flavour, so every serving shows its cost per scoop and margin, by product and branch.
Is there support for ice cream shops in Eldoret?
Yes. Setup, product import, staff training and day-to-day support for businesses in Eldoret are done remotely, over WhatsApp, phone and screen-share, so you talk to a real person without waiting for a visit. Prices, payments and tax records are set up for Kenya.
How much does ice cream shop POS software cost in Eldoret?
EliteTeQ starts from KES 5,000 per month and scales with your branches, products and users. Setup and importing your product list are free.
Stop guessing. Start knowing.
Bring your flavours and menu to a free demo and see EliteTeQ running an ice cream shop like yours in Eldoret.
Other industries you might be interested in
Trades close to yours in Kenya, each with the problem it sorts out first.
- Food and drink businessesJuice Bars POSFresh produce going soft before it sells?Produce deducted by recipe
- Food and drink businessesDonut Shops POSSome flavours gone by ten, others binned at closing?Daily batches from sales & leftovers
- Food and drink businessesCoffee Shops POSCustom drinks holding up the queue?Drink builder for sizes, milks & shots
- Food and drink businessesBakeries POSToo much in the bin, or empty shelves by ten?Bake plans from sales & leftovers
- Food and drink businessesSmoothie Shops POSNo two orders the same?Blend builder with priced boosters
- Venues and attractionsAmusement Parks POSQueues at the gate?Tickets & passes at the gate
Tax and compliance facts for ice cream shops in Eldoret
- VAT: 16% (source: kra.go.ke)
- VAT threshold: KES 5,000,000 taxable supplies a year (source: kra.go.ke)
- E-invoicing / fiscal receipts: KRA eTIMS (all businesses, including those not registered for VAT) (source: kra.go.ke)
Tax in Kenya is administered by the Kenya Revenue Authority. EliteTeQ POS calculates tax on every sale and keeps the records you file, and records M-Pesa (STK Push & Till/Paybill), cards, and bank transfers against each sale.
Related guides for Kenya
- Tax-compliant POS in Kenya
- How customers pay in Kenya
- Inventory and stock control
- How to choose a POS in Kenya
- EliteTeQ vs Pesapal POS
- EliteTeQ vs Lightspeed POS
- POS glossary: Restaurant and hospitality terms
Reviewed by the EliteTeQ team. Facts checked against official sources in .
· Ice Cream Shops POS in Eldoret