Know what is where before you promise it
Live stock by unit for every warehouse and branch, so a retailer’s order is promised from what is really there.
How stock control works →Wholesalers & Distributors POS · South Africa
Best POS Software for Wholesalers & Distributors in South Africa
Sell by carton or piece with the right price, charge each buyer their agreed price level, give credit and collect every balance, and know the stock in every warehouse and branch.
Made for wholesalers and distributors in South Africa: SnapScan, card and cash on every sale, ZAR pricing and records ready for SARS.
- Carton, dozen & piece from one stock
- Price levels per customer
- Credit accounts with limits
- Deliveries received against the order
- Warehouse & branch stock
- Keeps invoicing offline
cooking oil
ProductWarehouseBranch 2
Cooking Oil 1 Lcarton of 1224036
Cooking Oil 3 Lcarton of 61188
Cooking Oil 5 Lcarton of 46420
↻ Branch 2 is low on 3 L cartons · transfer 30 from the warehouse
Illustration · example data
Free setup & product importKeeps selling offlineZAR pricing · SnapScan recordedA real person on WhatsApp
What is the best POS software for wholesalers and distributors in South Africa?
EliteTeQ is a strong choice for wholesalers and distributors in South Africa that sell by the carton, dozen or piece from one stock, give retailers, stockists and walk-in buyers their own price level, run credit accounts with limits and statements, receive supplier deliveries against the purchase order, and hold stock across several warehouses and branches, with an offline mode that keeps invoicing when the network drops. It records SnapScan, card and cash against each sale and keeps sales records ready for SARS.
- Sells by carton, dozen or piece from one stock, each at its own price
- Applies each customer’s price level at checkout
- Keeps credit accounts with limits, balances and due dates
- Receives every supplier delivery against the order
Everything EliteTeQ does for a wholesale business
The full list, in one system: what is built for your trade, and everything that keeps stock, money and staff under control.
Built for wholesalers & distributors
- Multiple units of sale
- Broken cartons convert
- Customer price levels
- Credit accounts
- Purchase orders
- Deliveries received against the order
- Confirmed transfers
- Warehouse & branch stock
Stock, warehouses & branches
- Live stock in every shop, warehouse and branch
- Multiple warehouses and branches in one system
- Stock transfers, confirmed on arrival
- Damages and write-offs recorded with a reason
- Low-stock alerts and barcode scanning
Buying & selling
- Purchases recorded against what arrived
- Purchase returns to suppliers
- Fast sales at the counter, on any device
- Sales returns recorded properly
- SnapScan, card and cash recorded on each sale
- Receipts and sales records kept for SARS
Staff, roles & control
- Multiple users, each with their own login
- Roles and permissions that limit what each user sees and does
- Audit logs of who changed what, and when
- Sales by staff member and shift
- HRM: staff records in the same system
Product movement
- A movement history for every product
- Every purchase, sale, transfer, return and write-off, in order
- Trace exactly where missing stock went
- Movement by branch, warehouse and date range
- Fast movers and slow movers at a glance
- Know what to reorder and what to stop buying
Accounting, WhatsApp & cloud
- Accounting in the same system as the till
- Profit and margin by product and branch
- WhatsApp to customers and suppliers
- Keeps selling offline when the internet or power drops
- Cloud-based: syncs automatically, every branch on your phone
- Your records in the cloud, not on one shop computer
Sound familiar?
Built for the way wholesalers and distributors actually run
See How EliteTeQ Solves This →- Cartons, dozens and pieces in one stock?
- Set the units each product sells in, each with its own price. A carton broken into pieces converts automatically, so the count stays right however it sells.
- Different prices for different buyers?
- Give each customer a price level, such as retailer, stockist or walk-in, and the right price applies at checkout. Only roles you choose can override it, and every change is logged.
- Credit customers tracked on paper?
- Each credit customer has an account with a limit. Purchases build a running balance with due dates, and statements can go out on WhatsApp.
- Deliveries that do not match the order?
- Raise purchase orders, then receive each delivery against the order. Short or substituted items are recorded before stock goes up.
- Several warehouses, no single view?
- Every warehouse and branch is its own location, and transfers between them are recorded and confirmed on arrival.
- Returns that never reach the books?
- Goods a retailer sends back and goods you return to a supplier are recorded against the invoice, so stock and balances stay true. Payments by SnapScan, bank transfer, card or cash sit against the same invoice.
Know your wholesale business in real time
Everything a wholesaler checks in a day, on one screen.
Today · all branches
Sales todayR48,63064 invoices · Main 41 · Branch 2 23
Cartons sold1,312Oil and sugar lead
Overdue accounts6Statements due
Gross margin9%After cost of goods
Best sellers by cartons
Sales by price level
Retailers On account38
Stockists On account11
Walk-in buyers Paid now15
- Check today's salesBy product, customer and branch
- See stock by locationEvery warehouse and branch, by unit
- Check what a customer owesBalances, limits and due dates
- See overdue accountsOverdue list with statements
- Check a deliveryOrdered, received and short, per order
- See what you owe suppliersSupplier balances
- Know your marginsMargin by product, customer and price level
- Compare branchesBranch comparison
Everything a wholesaler runs on
01 / 04
Cartons and pieces from one stock
Multiple units of sale
Carton, dozen and piece from one stock record, each with its own price.
Broken cartons convert
A carton opened for piece sales converts automatically, so stock stays correct.
02 / 04
The agreed price, within the limit
Customer price levels
Retailer, stockist and walk-in prices applied at checkout, overridden only by the roles you choose and logged.
Credit accounts
Credit limits checked on every invoice, with running balances, due dates and WhatsApp statements.
03 / 04
Pay only for what arrived
Purchase orders
Orders raised to suppliers, with supplier balances kept up to date.
Deliveries received against the order
Short or substituted items recorded before stock goes up, and damaged goods returned.
04 / 04
Know what is where before you promise it
Confirmed transfers
Stock moved between warehouses and branches is recorded when it leaves and confirmed when it arrives.
Warehouse & branch stock
Every warehouse and branch as its own location, with a stock movement report.
Is EliteTeQ the right POS for your wholesale business?
- FMCG wholesalers
- Distributors
- Stockists
- Cash-and-carry stores
- Sub-distributors
- Beverage wholesalers
- Household goods wholesalers
- Multi-warehouse distributors
Whatever moves by the carton
Cooking oil / Sugar / Rice / Flour / Soap & detergent / Beverages / Biscuits & snacks / Toiletries / Tinned foods / Household goods
What EliteTeQ gives back to your wholesale business
Every part of EliteTeQ, described by what it does for a wholesale business.
Pay suppliers for what arrived
Deliveries are received against the purchase order, short items are recorded, and damaged cartons go back and off the supplier’s balance.
Reordering without overstocking →The agreed price on every invoice
Each customer’s price level applies at checkout, and goods a retailer sends back come off their balance properly.
The sales reports worth running →See what the warehouse loses
Crushed cartons, leaks and damaged stock are written off with a reason, so losses show up today, not at stock-take.
Where lost stock really goes →Stock where the buyers are
Move cartons from the warehouse to a branch, confirmed on arrival, so both counts stay right.
Running several branches and stores →Staff invoice, you set prices and credit
Only the roles you choose can override a price level, raise a credit limit or void an invoice.
Fair rules that stop till fraud →Every override has a name
Each person has a login, so a price override, a void or a gap in the drawer is traced to the person and the time.
Catching shrinkage early →Balances collected without phone calls
Send statements to retailers and stockists, and confirm orders with suppliers, on WhatsApp.
Follow every carton
Ordered, received, transferred, sold, returned or written off: the full history of every product.
Reading stock turnover →Books that keep up with the warehouse
Invoices, purchases, customer and supplier balances post to your accounts as they happen, with profit by branch.
Accounting and ERP in one system →Your team in the same system
Staff records, roles and sales by person sit next to your stock and sales, not in a separate notebook.
Staff, payroll and branches →Your business in your pocket, online or off
Check every branch from your phone, and keep invoicing when the network drops. Everything syncs when it returns.
Cloud vs traditional POS →Still running your wholesale business on books and phone calls?
The notebook & spreadsheet way
- One unit on the till, cartons in reality
- Prices remembered, or guessed
- Credit limits in your head
- Deliveries paid on trust
- Transfers agreed by phone
- Returns that never reach the books
- Profit is a guess
The EliteTeQ way
- Carton, dozen and piece from one stock
- Price levels applied at checkout
- Credit accounts with limits
- Received against the purchase order
- Transfers recorded and confirmed
- Returns recorded against the invoice
- Margin by product and customer
Stop guessing. Start knowing.
Wholesale POS software in South Africa
Built for South African businesses with SARS-ready VAT invoicing, Rand (R) pricing, and card-first checkout in a market where cash is the exception — plus battery-backed offline selling that keeps the till running through scheduled grid interruptions.
Retail is dominated by formal chains and shopping centres, with township and informal trade running alongside on a different payment mix. Card is the default and cash is the exception. Scheduled grid interruption is published in advance, which makes it a planning problem rather than a surprise.
A day at a wholesaler on EliteTeQ
An illustrative day, not a customer story.
A supplier delivery arrives. It is received against the purchase order, and a short carton count is recorded before stock goes up.
Retailers start buying. Each invoice applies their price level and checks their credit limit.
Branch 2 is low on cooking oil. A transfer from the warehouse is sent and confirmed on arrival.
A retailer sends back damaged cartons. The return comes off their balance and the cartons are written off.
Statements go out on WhatsApp to the accounts with balances due this week.
The next purchase orders are raised from what is running low across every location.
Closing. Cash, SnapScan, bank transfer and card reconcile against the day's invoices, and you see balances and stock from home.
Up and running in three steps
- 1
Send us your product and customer lists
Your products with their units and price levels, the customers who buy on credit, and your warehouses and branches.
- 2
We set it up and import it for free
We load your products, price levels, credit accounts, warehouses and a login for each person.
- 3
Sell, receive and collect from day one
One short training session, then sales, deliveries, stock and customer balances update from the first invoice, online or offline.
Simple pricing
From USD 499 per year
No setup fee. Your product list imported for you.
Every plan includes
- POS and inventory software
- Carton, dozen and piece pricing
- Customer price levels
- Credit accounts and statements
- Purchase orders and supplier balances
- Free setup and product import
- Support from a real person on WhatsApp
Questions owners ask us
Not answered here? A real person replies on WhatsApp.
What POS system is best for wholesalers in South Africa?
The best fit in South Africa is POS software that runs your units, price levels and credit, not just payments. EliteTeQ sells by carton or piece from one stock, applies each customer's price level, keeps credit accounts with limits, receives deliveries against the order, prices in ZAR and keeps working offline. It records SnapScan, card and cash against each sale and keeps sales records ready for SARS.
Can I sell the same product by carton and by piece?
Yes. Set the units each product sells in, each with its own price, and sell any of them from one stock record. Broken cartons convert automatically.
Can different customers get different prices?
Yes. Give each customer a price level, such as retailer, stockist or walk-in, and the right price applies at checkout. Overrides are limited to the roles you choose and logged.
Can customers buy on credit?
Yes. Each credit customer gets an account with a limit, purchases build a balance with due dates, and statements can be sent on WhatsApp.
Can I check supplier deliveries against the order?
Yes. Raise a purchase order, receive the delivery against it, and record short or substituted items before stock goes up.
Can I record returns from customers and to suppliers?
Yes. Sales returns come off the customer’s balance and back into stock, and purchase returns come off the supplier’s balance.
Can customers pay with SnapScan?
Yes. EliteTeQ records SnapScan, card and cash against each sale, so every payment method is accounted for and reconciles at closing.
Can I manage more than one warehouse?
Yes. Each warehouse and branch keeps its own stock, and transfers between them are recorded and confirmed.
Does it work offline?
Yes. You keep invoicing and printing receipts when the internet or power drops, and everything syncs when the connection returns.
Can I see my margin by product and customer?
Yes. Margin by product, customer and price level shows which lines and which buyers pay, in every branch.
Is there support for wholesalers and distributors in South Africa?
Yes. Setup, product import, staff training and day-to-day support for businesses in South Africa are done remotely, over WhatsApp, phone and screen-share, so you talk to a real person without waiting for a visit. Prices, payments and tax records are set up for South Africa.
How much does wholesale POS software cost in South Africa?
EliteTeQ starts from USD 499 per year and scales with your branches, products and users. Setup and importing your product list are free.
Stop guessing. Start knowing.
Bring your product and customer lists to a free demo and see EliteTeQ running a wholesale business like yours in South Africa.
Other industries you might be interested in
Trades close to yours in South Africa, each with the problem it sorts out first.
- Grocery and fresh foodMinimarts & Provision Stores POSHundreds of small items, no count?Fast checkout for everyday items
- Grocery and fresh foodSupermarkets POSQueues at the evening rush?Live stock for thousands of lines
- Hardware, building and homeBuilding Materials Suppliers POSCounts that never match the yard?Bag, sheet, length or tonne
- Health and animal careAgrovets & Agro-dealers POSVet drugs expiring on the shelf?Batch & expiry on vet drugs and seed
- Hardware, building and homeHardware Stores POSThousands of small parts, and nobody can find the price?Piece, metre, kilo, bag or carton
- General and multi-branch retailOmni-Channel Retail POSPromised on WhatsApp, already sold at the counter?One stock for every shop & the warehouse
Tax and compliance facts for wholesalers and distributors businesses in South Africa
- VAT: 15% (source: sars.gov.za)
- VAT threshold: R2.3 million taxable supplies a year (from 1 April 2026) (source: sars.gov.za)
- E-invoicing / fiscal receipts: No mandatory e-invoicing yet (SARS is consulting on a digital VAT model; no start date is set) (source: sars.gov.za)
Tax in South Africa is administered by the South African Revenue Service. EliteTeQ POS calculates tax on every sale and keeps the records you file, and records cards, contactless, EFT, and popular local payment methods against each sale.
Related guides for South Africa
- Tax-compliant POS in South Africa
- How customers pay in South Africa
- Inventory and stock control
- How to choose a POS in South Africa
- Best POS software in South Africa: full guide
- EliteTeQ vs Yoco
- EliteTeQ vs iKhokha
- POS glossary: Retail terms
Reviewed by the EliteTeQ team. Facts checked against official sources in .
· Wholesalers & Distributors POS in South Africa